Job Opportunity – please feel free to share this opportunity with anyone you know who might be a great fit!
We’re looking for an organised, proactive person to support the Lancashire Governance Association. A flexible, self-employed role
covering meetings, communications, events and day-to-day administration.
If this role interests you please send a brief resume of relevant experience to contact@lancashirega.org.uk.
A detailed Role Description can be found below.
John M Davey
Chair LGA
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Lancashire Governance Association Administrative Role
ROLE DESCRIPTION
Carry out administrative support to the Executive of the Lancashire Governance Association
(LGA) in line with the agreed job description.
WORKING WITH ….
The role will require working with the Executive of the LGA under a flexible self-employed contract.
REPORTING TO …..
The position will have wide ranging requirements reporting to various members of the Executive,
depending on the nature of the work undertaken. However, for the purposes of this role the ultimate
responsibility for work undertaken will be to the Chair of the Association.
REMUNERATION
The role holder will be paid at an hourly rate on a self-employed basis and as such will be responsible for
all taxes etc. The role holder will submit quarterly invoices to the Chair of the Association confirming the
hours worked and the nature of the work carried out during that time.
Invoices will be paid within two weeks of submission of the invoice by cheque or bank transfer.LENGTH OF CONTRACT
The contract will be for a minimum period of 1 year with a termination period of one month from either
party. There will be a formal performance management review at the end of the twelve month period,
carried out by the Chair of the Association with an interim review, six months after the contract is agreed.
CONFIDENTIALITY
For the sake of clarity, all work of the Executive will be deemed confidential unless it has been agreed
otherwise by Officers of the Executive. No information must be disclosed to third parties unless agreed by
Officers of the Executive.
ROLE DESCRIPTION
1) Supply administrative support service to the Executive of the LGA on a self-employed basis, paid at
the agreed hourly rate.
3) Prepare in conjunction with the Chair/Vice Chair of the organisation an agenda for each meeting of the
Executive and to distribute it to members of the Executive. The agenda will include all relevant papers for
the meeting including draft minutes of the previous meeting.
4) Attend all meetings of the Executive and take appropriate notes, such that draft minutes of the meeting
are prepared in a timeframe to be agreed and distributed to executive members.
5) Follow up on all actions agreed at Executive meetings such that appropriate progress is made in time for
the next Executive meeting.
6) Co-ordinate monthly communication with members. This will include newsletters and other
communication.
7) Be involved in the planning, organising and delivery of at least termly meetings / conferences for
member schools.
8) Assist the appropriate the LGA Executive members with the management of the membership and
finance of the organisation
9) Assist with management of alternative social media methods of communication between the
Association and their members, such that communication to and from members is enhanced. This will be
via such formats as a website, Facebook etc.
10) Monitor general enquiries made by email from members and pass onto Officers of the Association all
relevant communications at all times, retaining confidentiality of all communications with members.
LGA Executive Committee
Administrative Role -Tasks
Maintain a LGA calendar – research and book venues as appropriate
As and when – monitor web page for out of date material etc / exec member details –
liaise with committee re any changes
Executive Meetings
10 days before – liaise with Chair re agenda , issue email to exec members requesting
items to be returned with any reports by Monday of the week of exec.
Monday of exec week issue agenda and papers – place all on one drive
Minute Exec meeting as per agreed format
By the next Tuesday – send action points to exec members
By Friday of following week – draft minutes to chair for checking
By Monday – issue draft minutes to exec members and reminders to members for
newsletter items
By 20th of month collate items for newsletter and forward to IB for newsletter
production.
Workshops / conferences
Monitor bookings and issue acknowledgements
Email reminder 3 days prior to event and feedback form
Produce registration forms
Follow up non attenders and non-member attenders – liaise with Treasurer re payments
Prepare notice of AGM in due time
Collate conference pack – liaise with appropriate exec members re content
Membership
Liaise with LCC re membership payments
Follow up non-payment / requests to cease membership
Monitor contact list – work through contacts for accuracy
